Senior Administrator - Guernsey | Ipes

Senior Administrator - Guernsey

Senior Administrator - Guernsey


Support the Team Manager in ensuring the efficiency of the section and that all processes undertaken are in line with the Company’s procedures

Key Responsibilities

  • Understand and interpret the Fund’s documentation and the relevant legal framework, regulations and anti-money laundering regulations
  • Follow Company procedures at all times
  • Assist in controlling and co-ordinating work loads in the section.
  • Assist with the day to day work and training of Administrators.
  • Assist with overseeing quality and control and meeting time deadlines.
  • Ensure work is undertaken in accordance with the company’s procedures & check lists and meets deadlines.
  • Assist in ensuring all outgoing correspondence, calculations and presentation of work is of the highest standard.
  • Liaise confidently and knowledgably with clients
  • Proactive approach to problem solving
  • Effective communication across the Ipes Group


  • The preparation of briefing papers, ensuring the smooth running of the section’s board meetings, AGM’s, etc.
  • Attend board meetings; assist with taking of minutes and presentation of reports.
  • Ensure AGM’s are held annually, proxies and other notices are despatched and responses monitored.
  • Assist with the smooth running of the Investment, and Call and Distribution process.
  • Assist with the production of management, interim and audited accounts and support the section’s Head with the production of accounts.
  • Bookkeeping and review ledgers regularly.
  • Liaise with key personnel in client groups to ensure that all operational issues are communicated effectively.
  • Assist with ensuring all client requests are responded to effectively
  • Communicate any client related issues of concern to the section’s Line Manager
  • Attend and participate actively in regular team meetings.
  • Make positive suggestions as to how effective changes can be made to improve the procession of workflow.
  • Assist with maintaining on-going review and updating of procedures for the Company.
  • To manage workloads effectively and efficiently.
  • Ensure the compliance monitoring of the Funds are adhered to by all of the team.
  • May act as a Signatory

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Senior Administrator - Guernsey

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