Administrator - Corporate Services - Luxembourg | Ipes

Administrator - Corporate Services - Luxembourg

Administrator - Corporate Services - Luxembourg


To prepare administration and other related administration activities driven by client needs and to ensure that all processes undertaken are in line with the Company’s procedures. 

Key Responsibilities

  • Ensure all work undertaken complies with the Fund’s or Company’s documentation, relevant regulatory requirements and anti-money laundering regulations
  • Follow Company procedure at all times.
  • Liaise confidently and knowledgably with the clients daily
  • Proactive approach to problem solving
  • Ensure correct recording of revenue
  • Communication with team
  • Time management 


  • Undertake company secretarial tasks such as preparation of AGM’s, EGM’s and Board minutes, ensuring their smooth and timely running
  • Administer investment and divestment transactions, call and distribution processes and management of the related cash transactions
  • Payments processing (expenses, transactions, etc.)
  • Undertake general administration tasks for the team’s client base
  • Filing of accounts with different bodies (e.g. RCSL, Cssf, BCL)
  • Arrange legalisation/apostille of documents
  • AML/KYC support to the Compliance Officer
  • Liaise with bank for opening of bank accounts
  • Maintain client corporate documentation according to internal filing procedures
  • Maintain the various client’s registers
  • Respond to Investors and clients queries
  • Liaising with external parties (Investors, Banks, notaries, auditors, etc)
  • Co-ordination of the domiciliation agent’s obligations
  • Communicate any client related issues of concern to the Assistant Manager of the Company.
  • Attend and participate actively in team meetings

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Administrator - Corporate Services - Luxembourg

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